InvoiceFlow

Context

A growing startup receiving around two hundred supplier invoices a month, all by email. One person handles finance part-time.

Problem

Every day, invoices are downloaded by hand, retyped into the accounting tool and filed into folders. It is slow, it is boring, and typing mistakes show up at month-end.

What I did

I built a workflow that checks the invoice inbox on a schedule, extracts supplier, amount, VAT and due date from each PDF, creates a draft bill through the accounting tool’s API and files the original. Anything the workflow is not confident about goes to a short review queue instead of being guessed.

Result

Standard invoices no longer need retyping. The finance person reviews only the exceptions, in one place, and every bill links back to its original PDF.